Wayne County Area

Chamber of Commerce

Richmond, Indiana

 

Young Adult Professionals

YAP

 

Articles of General Policy and Operation

 

 

ARTICLE 1. NAME AND PURPOSE

 

1.1              Name.  The name of this Action Committee of the Wayne County Area Chamber of Commerce is Young Adult Professionals, hereafter referred to as YAP. 

 

1.2              Purpose.  The purpose of YAP is to link the resources and opportunities of the Wayne County Area’s young adult professionals for the purpose of supporting the growth, advancement, and success of the community.

 

ARTICLE 2. Young Professional Associates

 

2.1       Eligibility.  Young professionals who reside in the region of east central Indiana and west central Ohio generally not over thirty-nine (39) years of age are eligible to become Associates of YAP.  Persons “young at heart” who are determined to assist with the success of area young adult professionals are also welcome to become associates of YAP, no matter his or her age (i.e., that person may be over 39 years of age).

 

2.2       No Dues.  There are no dues required to become a YAP Associate.  YAP Action Committee participants, however, are required to be members of the Chamber of Commerce (See Section 3) 

 

2.3       Becoming and Continuing a YAP Associate.  YAP associates enroll and maintain their association on a voluntary and electronic basis.   Initial and continuing association with YAP is subject to oversight of the YAP Action Committee of the Chamber of Commerce.   Associate information is not for sale or redistribution either by the Chamber of Commerce, the YAP Action Committee, or by YAP Associates without permission from the Chamber of Commerce. 

 

2.4       YAP Associate Benefits.  Benefits unique to YAP Associates will be developed, provided, and evaluated to ensure incentives and outcomes in order to achieve the stated purpose of YAP.

 

 

 

 

ARTICLE 3. YAP ACTION COMMITTEE

 

3.1       Composition.  The YAP Action Committee will consist of young adult professionals in good standing as members of the Chamber of Commerce.  The YAP Action Committee will consist of a sufficient number of members as determined necessary by the Action Committee to carry out and achieve the annual objectives as articulated in the approved plan work.  Past Action Committee chairs generally will be invited to remain active with the committee until such time as they no longer desire to serve or are unable to serve; providing they are a member in good standing of the Wayne County Area Chamber of Commerce.  The action committee chair may form sub-committees as appropriate and necessary to execute the annual plan of work. 

 

3.2       Make-up and Duties of YAP Action Committee.

 

3.2.1        Action Committee Appointments

Action Committee participants serve voluntarily and by invitation of the Committee Chairman on an annual basis.    

 

3.2.2    The Action Committee will have general oversight of YAP activities providing support and coordination of effort while collaborating with Chamber staff, the Chamber Board, and the community. 

 

3.2.3    The Action Committee may review the performance and involvement of Action Committee participants and has the authority to remove and replace a participant of the Action Committee for the following reasons:

 

a.         Consistent non-attendance at meetings and/or

b.         Absence of significant positive involvement with YAP initiatives.

 

Recognizing the sensitivity of such removal, the overall nature of volunteer commitments and expectations, and the subjective nature of the above determinations, the removal/replacement of an Action Committee participant may occur only after consultation with the Chamber President.

 

3.3.1    Action Committee Chair

 

The Chair of the YAP Action Committee is appointed annually by the Chairman of the Board of the Chamber of Commerce. 

 

 

 

 

 

ARTICLE 4. Officers & Staff Functions

 

4.1       Officers.  The officer of the YAP Action Committee will be Chair of the YAP Action committee.  A vice chair may be appointed by the Chair for the purpose of assisting and carrying out duties in the Chair’s absence. 

 

4.2       Duties

 

4.2.1.   YAP Chair.  He or she will preside at all meetings of the Action Committee and will perform such other duties and acts as commonly pertaining to this position.  He or she will collaborate with Chamber staff to prepare a report of the activities of YAP for the past year for inclusion in the Chamber Annual Report to the Community, be invited to participate with the Chamber Board at the Chamber’s Annual Retreat, and collaborate with Chamber staff to develop a plan of work proposal for the subsequent calendar year that will be acted upon by the Chamber Board. 

 

4.2.3.   Secretary.  A record of meeting summaries will be maintained wherever possible by the assigned Liaison Chamber Staff Professional.  This function may be deferred by either the Chamber President or the YAP Action Committee Chair to an action committee member as necessary and agreed upon. 

 

4.2.4.  Financial Secretary and Treasurer.  The Chamber’s Director of Finance, as assigned by the Chamber President, maintains financial records and handles transactions subject to generally accepted accounting principles.  The Chamber’s Treasurer, as appointed by the Chamber’s Board Chairman, oversees all financials of the Chamber of Commerce and reports on same monthly to the Chamber Board.  All purchases and expenditures involving Chamber funds are either made by Chamber staff or expressly authorized in advance by Chamber staff.    

 

4.3       Terms of Office.  The Chair, Secretary, and Chamber Treasurer each generally serve annual appointments consistent with the effective dates of service for the Chamber Board Chairman (i.e. effective with the Annual Chamber Meeting in January. 

 

 

 

ARTICLE 6. MEETINGS

           

6.1       Regular Meetings.  Regular meetings of the Action Committee, date, time, and location will be scheduled in consultation with the Chamber staff.  Sub-committee and special meetings will be scheduled in furtherance of the Annual Plan of Work and as needed by the Chairman of the Action Committee.   The agenda of the regular meeting shall include a presentation of a meeting summary of the previous regular meeting and of any meetings held in the interim. 

 

6.2       Special Meetings of Action Committee and Sub-committees.  Special meetings of the full Action Committee may be called or cancelled by the YAP Action Committee Chair after consultation with Chamber staff.  The time and place of special Action Committee meetings and the purpose of the special meeting will, whenever possible, be announced at least one (1) week in advance of the special meeting.  The same procedure will apply to sub-committees.  Meetings of sub-committee may be called or cancelled by the Chair of the sub-committee after consultation with Chamber staff also giving one week notice of the sub-committee meeting whenever possible.    

 

6.3       Quorum.  At all meetings, the members present will constitute a quorum for the transaction of business.  The latest edition of Robert’s Rule of Order will govern the proceedings.

 

 

 

 

 

 

 

Approved January 19^th, 2009 by action of the Chamber Board.  The foregoing articles of general policy and operation are intended to serve by adaptation as a model for all action committees of the Chamber and as such provide general operating guidelines.  

 

 

 

 

Dennis Andrews                                                                                 January 19, 2009

Chamber President and CEO

 

 

 

The Chamber wishes to extend gratitude to Adam G. Forrest {Attorney at Law, Boston Bever Klinge Cross & Chidester 27 North Eighth Street, Richmond, IN 47374} who provided substantial work product for these Articles.